If you are planning to move into a brand new office, you should make yourself aware of the complexity of the shifting process. It’s a difficult, lengthy and time-consuming process, especially if you have a huge office! It is very important to carefully plan and execute it properly to avoid issues.
Below is a simple office moving plan which will make the moving process easy and hassle free. So, that you don’t miss out on anything. This checklist has been created by us from the huge experience of moving medium and large companies to a brand new office.
Preparing in advance
It is necessary to prepare in advance. The best suggestion will be to create an office moving team, which will lead the entire office shifting process. Create a detailed plan of entire shifting process and divide it into a small tasks. It will be easier to assign responsibility to different team members. Make a detailed list of inventory and other important office equipment which has to be shifted.
Setup the New Office Premises
Make sure all the mentioned interior work has been done on the new premises. Place all the important office equipment like the server, routers and network cables with the help of IT admin, so that you can be up and running as soon as possible. It is also important to install the security equipment like CCTV cameras as well! Most things go wrong when people know you are occupied otherwise!
Take Required Permission
Inform the lease owner or the appropriate authorities about your decision to move into a new office. Many buildings have some restriction for day time or night time shifting. Taking permission and clearing things from the start will make things easier for both of the parties involved.
You must inform all your employees before shifting to the new office. They need to plan an easy way to commute to the new office. Informing all your customers, suppliers and stakeholders in advance will make things smoother for everyone involved.
Before the actual shifting, have an in depth discussion with the packers and movers to plan all the details in advance. Share the exact final schedule of shifting. Discuss all the necessary pointers and share the roles and responsibilities with your employees. Make sure, everything is coordinated and communicated properly.
A Week Before Shifting
Inform your employees to pack their essential items and tow them away safely. Keep in touch with the office moving team, get to know about the level of progress and ensure everyone is aware of their individual responsibilities on the day of shifting. You can also place an order for a new set of visiting cards, invoices, brochures, letterheads with the address of new office.
On The Day of Shifting
Make sure that all the employees and office moving team are present in office on moving day. This will make the shifting and moving work easily. The office moving team members should be split and spread to both the office so that everything is coordinated. Make sure that old office is cleared and no important things have been left behind.
Are you looking for a seamless office moving experience? If yes then do consider EZMove.in for a hassle free move!